3. Local team

Event coordinator in charge: Cor Jansen, Director Utrecht Marketing

If the European Cyclists Federation grants our region to be the host for EuroVelo, we will put together a project team, including a Professional Conference Organizer To handle registrations, call for abstracts (if hosts agree to organize this), venue coordination, and conference logistics, including catering, social and side events, etc.

Event venue, catering & facilities: Niek Krebbers, Head of Sales, Royal Jaarbeurs

Social events: Liza Verkroost Utrecht Marketing

We propose to organize the conference and the related activities as follows:

  • Form 2 committees:
    • Local Organizing Committee: responsible for event production and daily operations.
    • Program Committee: responsible for the program, content and quality of the event.
  • Form a Supervisory Board
    • supervising the process and the quality of the event

 

Local Organizing Committee (LOC)

Proposed composition of the committee (to be discussed):

  • Eventproducer/PCO Jaarbeurs. Responsible for the daily operations and event production. Coordination and management of all activities regarding venues, catering, facilities, registration and other operational matters on behalf of the host.
  • ECF Project Coordinator and possible other ECF staff of organizing team.
  • Representative of Utrecht Convention Bureau/Utrecht Marketing
  • Communications Manager: responsible for PR, promotion and communication in cooperation with the person responsible for communication at ECF.

The local organizing committee will coordinate the event producton  with Jana Aileen Koch, project coordinator EuroVelo at ECF and other ECF staff, such as Agathe Daudimont, etc.

 

Program Committee

Responsible for putting together the program for all 3 days.

It monitors the quality of the content of the program, keynotes and other activities.

This committee is composed of relevant employees/experts of European Cyclists Federation and members of local organizations (to be determined with ECF).

Possible members:

  • Eric Nijland, manager Landelijk Fietsplatform, also NECC representative
  • Jeroen van der Noort, Manager Routebureau Utrecht
  • Merijn Suijkerbuijk, Policy Advisor International Economic Affairs and Tourism, Municipality Utrecht:
  • Herbert Tiemens, Senior Policy Officer Mobility Municipality Utrecht
  • Representatives Tourism province of Utrecht: Tim Smits, Coordinator Leisure, Tourism & Sports, and/or Susan Wiltink, Policy Advisor Tourism & Recreation
  • Edwoud Vink, Senior Policy Advisor Cycling Team province of Utrecht
  • Utrecht Marketing: Cor Jansen, director and/or Anne Wouters, Team leader Leisure & Business
  • Chris Bruntlett, International Relations Manager Dutch Cycling Embassy
  • Anouk van Eekelen, Director Destination Development Nederlands Bureau voor Tourisme (NBTC);

 

Supervisory board

Compile a supervisory board existing of management:

  • ECF, Management EuroVelo such as Agathe Daudimont, EuroVelo and Cycling Tourism Director.
  • Representatives of Municipality of Utrecht and the Province of Utrecht.
  • Representative of Royal Jaarbeurs
  • Representatives of other relevant stakeholders.

 

3. Local team